AI receptionist for aesthetic clinics
Your clinic answers, captures patients and books appointments around the clock
An AI-powered receptionist built for aesthetic clinics. Handles inquiries, collects patient details and books appointments directly on your calendar.
Clinic receptionist
Online now
The problem
Every unanswered inquiry is an appointment that never gets booked
Aesthetic clinics lose patients for avoidable reasons, not for lack of demand.
Inquiries outside business hours
Patients message in the evening, at night or on weekends, when there's no one there to answer.
The same questions, every day
Price, duration, prep instructions... the front desk repeats the same answers over and over.
Leads slipping away
When the reply comes too late, the patient has already messaged another clinic.
Manual booking by phone
Coordinating appointments over the phone or WhatsApp creates back-and-forth that eats up the team's time.
The website isn't converting visits
Many visitors land on the site and leave without sharing their details or booking an appointment.
How it works
From the first question to a booked appointment, with no one having to step in
- 1
The patient visits the clinic's website
The AI receptionist appears right on your site, ready to help at any time.
- 2
Answers questions about treatments, pricing and prep
Uses your clinic's FAQs and services to give accurate answers that match your brand.
- 3
Collects the patient's details
Name, phone number and treatment of interest, naturally woven into the conversation.
- 4
Checks real availability
Checks the clinic's calendar to only offer slots that are genuinely free.
- 5
Books the appointment
Confirms the appointment directly on your calendar, with no duplicates or overlaps.
- 6
The clinic gets the lead and the conversation
Everything is saved to the dashboard: contact details, appointment and full history.
Real conversation
This is how the AI receptionist replies to a patient
A start-to-finish example conversation: question, availability, booking and notifying the team when needed.
Clinic chat
Example conversation in English
Demo conversation shown for illustrative purposes. Real replies adapt to each clinic's own services, pricing and hours.
Features
Everything your clinic's front desk needs, in a single assistant
24/7 coverage
Answers at any hour, even outside the clinic's business hours.
Automatic appointment booking
Checks real availability and confirms the appointment with no manual work.
Google Calendar
Every booked appointment syncs with the clinic's calendar.
Personalized replies
Matched to your clinic's treatments and tone of voice.
Patient capture
Collects name, phone number and treatment of interest.
Multilingual conversations
Handles patients in multiple languages.
Hours and availability
Respects each clinic's real opening hours.
Duplicate protection
Prevents booking two appointments in the same slot.
Admin dashboard
Manage leads, appointments and conversations in one place.
Conversation history
Every conversation is saved and searchable.
Human handoff
Escalates to the team whenever the inquiry calls for it.
Per-clinic configuration
Each location has its own FAQs, services and hours.
For clinic owners and managers
Less repetitive work, more appointments booked
Built for the outcome that actually matters to the clinic: more patients seen and more appointments on the calendar, without overloading the team.
Replies in seconds
No waiting for the patient, at any hour.
Available around the clock
Even outside the clinic's business hours.
Cuts down repetitive work
Fewer repeated questions for the front-desk team.
Turns more website visits into opportunities
Every conversation is logged as a lead.
A better patient experience
Clear answers, in their own language, no waiting on the phone.
Centralized management
Leads and conversations in a single dashboard.
Admin dashboard
Every lead, appointment and conversation, in one place
A preview of the dashboard where your team checks what the AI receptionist has been handling.
Dashboard · Beauty Clinic Madrid
Sample view12
New leads
27
Appointments this week
5
Active conversations
Recent leads
Laura M.
Botox · Web · Chat
Carlos R.
Hyaluronic acid · Web · Chat
Sofía P.
Facial laser · Web · Chat
Upcoming appointments
Thu 5:00 PM · Laura M.
Aesthetic consultation
Thu 6:30 PM · Ana T.
Hyaluronic acid
Fri 10:00 AM · Carlos R.
Follow-up
Clinic settings
Sample data shown for illustrative purposes.
Built for aesthetic clinics
Not a generic chatbot: it understands how an aesthetic clinic actually runs
Knows what patients ask before a consultation and answers with your clinic's real context, not template answers.
- Treatment pricing and information
- Preparation before treatment
- Aftercare recommendations
- Appointment availability
- Clinic location
- Financing options
- Cancellation policy
- Treatment duration
- Whether an initial consultation is needed
Common treatment categories
Integrations
Fits right in with the tools your clinic already uses
Google Calendar
Every booked appointment syncs with the clinic's real calendar.
Clinic website
Integrates directly into your site, without changing your current website.
Email notifications
Automatic alerts for new leads and appointments.
Your existing booking flow
Adapts to the booking process your clinic already uses.
More integrations coming
We keep adding connections based on what clinics need.
Security and privacy
Built with privacy and responsible data handling in mind
A careful approach to your patients' information, designed for a clinic's day-to-day.
Protected admin access
Each clinic's dashboard requires a secure sign-in.
Data kept separate per clinic
Each clinic's information is kept independent from every other clinic's.
Controlled configuration
Only your clinic decides which FAQs, services and hours the assistant uses.
Conversation history
Every conversation is logged and accessible to your team.
The data belongs to the clinic
Your patients' and leads' information belongs to your clinic.
Pricing
A plan built to get started, no strings attached
Request a demo to get a proposal tailored to your clinic.
Founding pilot
From €149/month
Setup from €250
30-day pilot · no long-term commitment
- Initial customization
- Your clinic's FAQs
- Your own branding
- Booking setup
- Support included
Clinic
Custom pricing
Based on conversation volume
For a clinic in ongoing operation
- AI receptionist
- Lead capture
- Appointment booking
- Calendar integration
- Admin dashboard
- Support
Clinic Pro
Custom quote
For groups and multiple locations
Advanced configuration
- Multiple locations
- Advanced configuration
- Priority support
- Custom workflows
Final pricing depends on conversation volume, number of locations and integrations needed.
Built on real clinic know-how
“Built on real knowledge of how an beauty clinic actually runs.”
The assistant was developed from real clinic workflows: patients' most common questions, front-desk processes and day-to-day appointment management. The goal is for it to behave like a team member who already knows the clinic, not a generic chatbot.
Kirill Mezentsev
CEO
Case study
Real results, coming soon
This section will be updated with real data from pilot clinics. For now, this is how the results will be presented.
— · —
Inquiries handled
Sample metric
— · —
Leads captured
Sample metric
— · —
Appointments booked
Sample metric
— · —
Inquiries outside business hours
Sample metric
Frequently asked questions
What clinics usually ask us
- No. It handles repetitive inquiries and captures and books appointments, so the front-desk team can spend their time with patients who are actually at the clinic.
- Yes. It's configured with each clinic's own treatments, pricing, hours and FAQs before it goes live.
- Yes. It checks the calendar's real availability and confirms the appointment with no manual intervention.
- Yes, it's available around the clock, even when the clinic is closed.
- Yes, it can hold conversations in multiple languages depending on your clinic's and patients' needs.
- It depends on each clinic's services, FAQs and hours. The team handles the initial setup together with you.
- Yes. The content the assistant answers with (FAQs, services and hours) is defined and reviewed by the clinic.
- The conversation can be escalated to the clinic's team to continue the exchange.
- Yes, booked appointments sync with the clinic's Google Calendar.
- The initial pilot is offered with no long-term commitment.
- Yes, the Clinic Pro plan is built for multiple locations and more advanced configurations.
- Each clinic's data is kept separate and access to the admin dashboard is protected. Each clinic owns its own information.
Request a demo
Start attending to patients even when your clinic is closed
Request a personalized demo and see how the AI receptionist would work for your own clinic.
Custom setup. No long-term commitment during the pilot.